Job Description

Job Title: Accounts Payable (AP) Specialist

Department: Finance
Reports to: Senior Accounting Manager
Job Type:  Full-Time

SureSale

Driven by trust. Powered by data.

SureSale is a technology-driven company focused on bringing transparency and confidence to the used car market. We provide vehicle inspection reports, certification, and warranty solutions that help dealerships and consumers make informed decisions.

By combining advanced data analytics with rigorous inspection standards, SureSale delivers a comprehensive view of vehicle condition and history. Our platform is designed to reduce risk, improve trust, and create a better buying experience for everyone involved.

We partner with dealerships, marketplaces, and automotive platforms across North America to enhance vehicle quality assurance, streamline transactions, and drive customer satisfaction. Our mission is to make used car buying safer, smarter, and more transparent.

At SureSale, we value innovation, accountability, and collaboration. If you're looking to grow with a fast-paced company that is reshaping the automotive experience, we invite you to join our team.

Job Summary:

The Accounts Payable Specialist is responsible for managing the full-cycle accounts payable process, ensuring accurate and timely processing of invoices, payments, and vendor records. This role plays a key part in maintaining strong vendor relationships, safeguarding internal controls, and supporting the integrity of financial reporting.

Key Responsibilities:

Invoice Processing

• Review, code, and process vendor invoices in accordance with company policies
• Match invoices to purchase orders and receiving documentation (3-way match)
• Ensure proper approval workflows are followed
• Resolve discrepancies with vendors and internal departments

Payment Processing

• Prepare and process weekly check runs, ACH, and wire payments
• Monitor payment schedules to ensure timely and accurate disbursements
• Maintain positive pay files and banking uploads
• Reconcile vendor statements and follow up on outstanding items

Vendor Management

• Set up and maintain vendor records, including W-9 collection
• Ensure compliance with 1099 reporting requirements
• Respond to vendor inquiries in a professional and timely manner

Reconciliations & Controls

• Reconcile AP subledger to the general ledger
• Assist with month-end close, including accruals and AP aging review
• Maintain organized records and documentation for audit support
• Ensure adherence to internal controls and approval thresholds

Process Improvement

• Identify opportunities to streamline invoice processing and improve efficiency
• Support implementation of AP automation tools or system enhancements

Qualifications:

Education & Experience

• Associate or bachelor's degree in Accounting, Finance, or related field preferred
• 2+ years of accounts payable or general accounting experience
• Experience in high-volume or multi-entity environments preferred

Technical Skills

• Proficiency in Excel
• Experience with ERP systems (e.g., NetSuite, Workday, SAP, or similar)
• Strong understanding of basic accounting principles

Core Competencies

• High attention to detail and accuracy
• Strong organizational and time-management skills
• Ability to prioritize in a deadline-driven environment
• Professional communication skills
• Strong sense of accountability and ownership

Essential Functions

Function Seldom Occasionally Frequently

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Disclaimer

The employee must be able to perform the essential functions of the position satisfactorily and, if requested, reasonable accommodation will be made to enable employees with disabilities to perform the essential functions of their job, absent undue hardship. Job descriptions may evolve over time, and duties may be adjusted as needed.

SureSale is an Equal Opportunity Employer committed to fostering a diverse and inclusive workplace. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, age, national origin, disability, veteran status, gender identity, or any other protected status under applicable laws.

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