Job Description

Our client is seeking a professional, detail-oriented Administrative Assistant to support the partner in managing client communication and the day-to-day operations of the firm. The successful candidate will play a key role in administrative coordination, client communication, office management, and marketing activities.

The ideal candidate is highly organized, personable, self-started and able to manage multiple priorities in a fast-paced professional environment.

This role supports smooth daily operations by providing comprehensive administrative and clerical assistance. The position is fully remote only.

Responsibilities

• Supporting day-to-day operations by performing administrative tasks for manager, department, or team.
• Developing and maintaining customer-focused relationships with all stakeholders.
• Answering telephone calls and taking messages for manager, department, or team members.
• Ensuring appropriate document control and compliance through filing, composing, and editing documents and reports for district office.
• Assisting with planning meetings and events, including arranging for catering, booking locations, and distributing information.
• Arranging travel, hotel, and car reservations and preparing travel itinerary.
• Ordering office supplies for department as requested.
• Supporting mail distribution and courier requests.
• Process expense submissions and assist with account reconciliation.

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